Registered Office Change: Seamless Update of Your Company's Official Address
Your company's Registered Office is its official address for all legal and statutory communications. It is the address where the Registrar of Companies (ROC), tax authorities, and other government bodies send official documents and notices. Changing your registered office is a significant step that requires following prescribed legal procedures to ensure your company remains compliant and reachable.
Why Change Your Registered Office?
Businesses may need to change their registered office address for several reasons, including:
- Relocation: Moving to a new city, state, or a better office space.
- Expansion: Shifting operations to accommodate growth.
- Cost Efficiency: Opting for a more economical or strategically located address.
- Business Strategy: Aligning with a new business direction or market.
- Legal Requirement: Complying with jurisdictional or statutory requirements.
Types of Registered Office Change
- Within the Same City or Local Limits: The change of address remains within the same municipal limits or city.
- From One State to Another: Moving the registered office across state boundaries, which involves additional legal formalities.
Legal Process for Changing Registered Office
The procedure varies depending on whether the new address is within the same city/local limits or in a different state:
1. Change Within the Same City or Local Limits
- Board Resolution: Pass a resolution approving the change of address.
- Filing with ROC: File Form INC-22 with the Registrar of Companies within 30 days of the change.
- Supporting Documents: Submit proof of new address such as rent agreement or ownership documents, along with the board resolution.
- Effective Date: The change is effective once the form is accepted by the ROC.
2. Change Across State Boundaries
- Special Resolution: Obtain approval through a special resolution passed by the shareholders in a General Meeting.
- NCLT Approval: File a petition with the National Company Law Tribunal (NCLT) seeking approval for shifting the registered office outside the state.
- Public Notice: Publish a notice in newspapers informing stakeholders about the proposed change.
- ROC Filings: After NCLT approval, file Form INC-23 and INC-22 with the ROC.
- Update Records: Amend all statutory registers, licenses, and tax registrations.
Why is Timely Compliance Important?
Failure to notify the ROC within prescribed timelines can lead to penalties and non-receipt of important government communications. Maintaining updated records ensures uninterrupted communication and compliance with legal obligations.
Our Registered Office Change Services
We provide end-to-end assistance to facilitate smooth and compliant registered office changes:
- Consultation: Advise on the appropriate procedure based on your location change.
- Resolution Drafting: Prepare board or shareholder resolutions as required.
- Form Filing: Accurate and timely submission of all necessary forms with the ROC.
- Document Assistance: Help gather and verify required address proofs and supporting documents.
- NCLT Liaison: Manage filings and follow-ups if NCLT approval is needed.
- Compliance Updates: Ensure all statutory records, licenses, and registrations reflect the new address.
Why Choose Us?
- Experienced professionals knowledgeable in corporate law and procedures.
- Fast and efficient processing to minimize downtime.
- Transparent pricing with no hidden charges.
- Personalized support tailored to your company's unique needs.
Ready to Update Your Registered Office Address?
Whether you're relocating locally or across states, our expert team is here to help you execute a seamless registered office change with full regulatory compliance. Contact us today to get started.
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